Job Description

About Our Client

Our client is a leading design firm located in the heart of Tampa Bay, specializing in turnkey interior design and construction projects. Known for delivering extraordinary work, they offer comprehensive services that include 3D concept development, space planning, furnishings, and construction execution. With a stunning showroom and office located on 4th Street in downtown St. Petersburg, they serve a diverse range of clients, from residential homeowners to commercial enterprises, providing tailored design solutions that exceed expectations and maintain lifelong client relationships.

Led by a visionary Principal Designer, the firm is committed to learning each client and creating a bespoke presentation for every detail. They are seeking an Designer & Executive Assistant to join their talented team and support the Principal Designer in both design tasks and administrative duties. This is an exciting opportunity for a motivated individual to contribute to high-profile design projects and gain hands-on experience in a thriving, dynamic environment.

Position Overview

As a Designer & Executive Assistant, you will be working directly with the Principal Designer to support all aspects of the design process, from concept to completion, while also assisting with the day-to-day administrative needs of the firm. This role provides a unique blend of creative design work and related supporting responsibilities, offering an excellent opportunity to grow within the interior design and construction design industry. You will be instrumental in maintaining the seamless flow of operations, ensuring that both design projects and the Principal Designer’s schedule are managed effectively.

Key Responsibilities

Design Support:

• Assist the Principal Designer in creating design concepts, mood boards, color palettes, and layouts for residential and commercial projects.
• Prepare design presentations, develop 3D using Google Sketchup to effectively communicate ideas and concepts to clients.
• Conduct material and product research, sourcing furniture, fixtures, finishes, and accessories for projects.
• Attend site visits with the Principal Designer to assess spaces, meet with clients, and oversee installations.
• Assist in preparing design documentation, including CAD drawings, specifications, and design proposals.
• Ensure design work is delivered on time, within scope, and aligned with client expectations.

Executive Assistant Duties:

• Provide administrative support to the Principal Designer, including managing calendars, scheduling meetings, and handling travel arrangements.
• Handle client communications, including phone calls, emails, and appointment scheduling.
• Assist with the organization and prioritization of the Principal Designer's day-to-day tasks to maintain an efficient workflow.
• Prepare documents, presentations, and reports for client meetings and internal reviews.
• Manage office logistics, including coordinating deliveries, errands, and supply management.
• Maintain a professional, organized workspace to ensure smooth operations.
• Client and Vendor Interaction:
• Communicate with vendors, contractors, and suppliers to ensure timely product deliveries and project milestones are met.
• Assist with maintaining positive client relationships by providing excellent customer service and follow-up.
• Attend client meetings, take notes, and assist in conveying design ideas and project updates when needed.

Qualifications

Education : 

• A degree or certification in Interior Design, Architecture, or a related field is preferred, but not required.

Experience : 

• 1-2 years of relevant experience in interior design or related fields (internships or assistant roles are also valued).
• Strong proficiency in design software such as AutoCAD, SketchUp, Adobe Creative Suite (Photoshop, Illustrator), or similar programs.
• Solid understanding of design principles, materials, and current design trends.
• Exceptional organizational skills and the ability to manage multiple priorities efficiently.
• A self-starter with a proactive attitude and willingness to learn and contribute to various aspects of the firm’s operations.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

Ideal Candidate:

• Creative with a keen eye for detail and an interest in staying current with design trends.
• Highly organized, able to juggle a variety of tasks, pivot with priority changes, and maintain focus under pressure.
• Enthusiastic about both the creative and administrative aspects of the job, with a strong desire to support the Principal Designer in a collaborative, fast-paced environment.
• A positive, adaptable, and solution-oriented mindset.
• Comfortable in a client-facing role and able to contribute to building strong, lasting relationships.

Benefits

• Competitive salary based on experience.
• Opportunities for professional development and mentorship directly from the Principal Designer.
• After 1 year may be eligible for bonuses and commissions 
• Access to design industry resources, events, and networking opportunities.
• Flexible working hours 
• A creative, dynamic work environment with a close-knit, supportive team.
• Generous PTO policy 
• 401K matching program
• Health Stipend reimbursement
• Industry show educational travel 

To Apply

Please submit your resume, portfolio (if available), and a brief cover letter detailing your experience and why you’d be a great fit for this role to [email protected] . We look forward to hearing from you!

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