Commercial Litigation Legal Secretary Job at SourcePro Search, Newark, NJ

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  • SourcePro Search
  • Newark, NJ

Job Description

Commercial Litigation Legal Secretary

Location: Newark, NJ Office
Classification: Non-Exempt
Reports to: Administrative Manager

What You’ll Do:

  • Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys

  • Answer and screen incoming calls, take accurate messages, and direct inquiries appropriately

  • Edit, revise, and clean up legal documents to conform with firm styles and guidelines

  • Manage electronic filings for Federal and State Courts

  • Create and edit Tables of Authorities and Tables of Contents

  • Enter, edit, and manage attorney time entries and expense reports

  • Organize and maintain case files and handle document filing

  • Process incoming/outgoing mail, including messenger service and FedEx

  • Provide secretarial coverage during absences within the department

What You’ll Bring:

  • Minimum of 10 years’ litigation legal secretarial experience , preferably in a law firm

  • High school diploma or equivalent required

  • Strong knowledge of Federal and State Court filing procedures, including E-filing

  • Advanced proficiency with Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation, and Compulaw

  • Outstanding organizational skills and  extraordinary attention to detail

  • Excellent communication and interpersonal abilities

  • Ability to multitask and prioritize workload in a  fast-paced environment

  • Proven experience managing pressure and tight deadlines

  • Positive, professional demeanor and  team-oriented attitude

  • Current Notary Public commission or willingness to obtain within the first 6 months of employment

Job Tags

Work at office,

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