Job Description

We are searching for the right candidate to fill this integral customer-interfacing, support position on our growing team. Strong organizational skills, pride in their quality of work, multi-tasking ninja-like skills + ability to balance multiple projects + deadlines are all foundational components needed in this position. This individual will play a crucial role in supporting our real estate transactions combined with various office responsibilities and will probably have a lot of ‘C’ on the DISC profile! You may be a solo Realtor recognizing that the constant ebb and flow is not a good match for your need of consistent & steady income, or you may be an executive admin or transaction coordinator on a team ready for more responsibility! If this sounds like a potential fit, keep reading! Responsibilities include coordinating all aspects of our Oregon real estate transactions from prep to close and supporting the behind-the-scenes responsibilities keeping our team humming. Our ideal candidate can solve problems quickly, able to manage multiple transactions & projects at the same time & enjoys the fast-paced & varied environment that real estate provides. Responsibilities: Real Estate File Coordination:

• Information management, oversight of contracts and listings from start to completion
• Coordinates all necessary data and documents to ensure transactions are created promptly and all documents are uploaded accurately into internal systems
• Use tasks and checklists to manage various stages of transactions, ensuring file compliance, and following any action items through completion. Utilizes computerized systems to track transaction progress
• Monitor and assess the progress of the sale all the way to close and ensure deadlines are met. Understands the nuances in a transaction and boundaries of the role and more, this list is not exhaustive
• Coordinates communication between parties involved in transactions. Follow checklists, weekly written transaction in progress updates & obtain weekly updates from Lender, Escrow, Title, and Agent as needed
• Schedules appointments, meetings, providing necessary reminders and follow-ups. May need to meet contractors, vendors, inspectors, appraisers, or check lockboxes etc. when needed.
• Maintain and organize files, documents, and records, both digital and physical, ensuring confidentiality and efficiency
• Manages/create, implements all systems for client database, trackers, spreadsheets, systems: Input, update, maintain client files in database & CRM, print out daily to do list, manage warm and hot list, prep/send out letters/mailings as needed, set appointments as needed, NINJA flow etc

Qualifications:

• Must have a valid Real Estate License
• Passionate about providing excellent customer service
• Candidates should be organized and able to communicate written and verbal information to clients accurately and clearly
• Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued

About Company: We are a tight-knit nimble husband-wife duo who thrive on creating the best possible real estate experience for every one of our clients. For over 16 years, we've been helping amazing people across the entire Portland/Vancouver metro area buy & sell homes. Over 95% of our business comes from referrals from past clients, people we know, or repeat past clients & word of mouth. We are known for going above and beyond and our reputation as trusted advocates & advisors for our clients keeps us hopping! Hiring the right people to join us must also be a two-way street. How we do our business, take care of our customers and the level of service we provide is going to resonate deeply with the right individual, their gifts and talents. We look forward to meeting you!

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