Job Description

Position Summary: 

• This position assists the Treasurer in the maintenance and reporting of all financial data. Under limited supervision, this position will be responsible for assisting in the preparation of monthly financial statements, processing bi-weekly payroll, and assisting with the annual budget process. In addition, this position is responsible for accounts payable, bank reconciliations, cash management, bank deposits, procurement and preparing documentation for external auditors. Work will involve assisting with organizing, implementing, directing, and controlling all activities and systems necessary for the accurate, efficient, and effective operation and management of financial services and resources. This position will assist in accounting and financial reporting of funds in compliance with policy, legal regulations, Federal & State reporting standards, generally accepted accounting principles, and other generally accepted government standards.

Position Responsibilities - Essential: 

• Accounting & Reporting:

  • Assists with the accounting systems to maintain accurate financial data.

  • Prepares monthly, quarterly, and annual financial reports and statements.

  • Prepares and reviews journal entries and periodic reports.

  • Aids in the preparation of the Annual Comprehensive Financial Report (ACFR) to meet the highest reporting standards.

  • Supports the Treasurer in areas such as ad valorem tax levy and collections reporting .

• Disbursements & Transactions:

  • Aids in the disbursement of funds, including payroll and accounts payable , ensuring compliance with budgetary and legal requirements.

  • Reviews accounts, vouchers, payment requests, payroll documents, invoices, general ledger entries, and check registers.

• Budget & Financial Planning:

  • Assists in the annual budget process , including evaluating department budget requests and making recommendations.

  • Supports the preparation of the final budget and coordinates supplemental appropriations and budgetary transfers.

• Auditing & Compliance:

  • Coordinates with the accounting firm to support the annual audit , providing necessary documentation and data.

  • Ensures bank reconciliations are completed in a timely and accurate manner.

  • Refers to accounting procedures, GASB statements, GFOA standards, state and federal laws, city codes, and policies.

• Fund Management:

  • Provides accounting assistance across all funds including:

    • General Government Fund

    • Water and Sewer Utility Enterprise Fund

    • Tax Increment Financing (TIF)

    • Hospitality and Accommodations Taxes

    • Other city-maintained funds

• Systems & Software:

  • Accesses and monitors financial data, supporting payroll, accounts payable/receivable, and departmental functions.

  • Inputs and retrieves financial data using specialized databases.

  • Must be proficient or able to become proficient in the accounting software, Microsoft Excel , Word , email, and state systems.

• Administrative & Collaborative Duties:

  • Supports the Treasurer and management in accounting, budgeting, auditing, and financial operations.

  • Reviews assessment data, invoices, requisitions, and vendor payments.

  • Collaborates with county governments to establish annual millage.

• Professional Development:

  • Attends relevant conferences, training sessions, and meetings to remain current and effective.

Position Responsibilities - Non-Essential/Other

• Assists in preparing deposits, taxes withholding, retirement, social security, and all grant payments, invoices, and receipts for numerous grants and accounts.
• Ability to analyze and interpret financial data and to present findings to the Treasurer in clear written and oral form. Ability to establish and maintain cooperative relationships with officials and employees, government representatives, and other business partners. Ability to stay current with all municipal laws.
• Other duties as assigned.

Essential Skills and Experience

• Requires bachelor’s degree in accounting with three to five years’ experience in governmental accounting or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
• Strong written and oral communication skills.
• Ability to manage multiple tasks and projects while working under limited supervision
• Requires gathering, organizing, analyzing, examining, or evaluating data or information and may prescribe action based on such data or information.
• Requires coordinating the activities of those operating complex software used for programming custom applications, and the application of custom or commercial financial, accounting, and administrative or other complex software or systems; may involve installation and testing. Involves operations of moderate scope.
• Requires performing coordinating work involving guidelines and rules with constant problem solving.
• Requires using algebra working with such factors as exponents, logarithms, linear and quadratic equations, differentiation and integration of algebraic functions, statistics applying such functions as frequency distribution, reliability, validity and correlation techniques, and finance and economics using financial and econometric models.
• Requires reading journals, manuals, and professional publications
• Ability to speak informally to groups of co-workers, staff in other organizational agencies, the general public, and people in other organizations; presenting training; composing original reports, training and other written materials, using proper language, punctuation, grammar, and style.
• Requires performing professional level work requiring the application of principles and practices of a wide range of administrative or managerial methods in the solution of administrative or technical problems; coordination of entry level managerial work; requires a thorough understanding of operating policies and procedures and the ability to apply these to complex administrative problems; requires continuous, close attention to detail for accurate results with frequent exposure to unusual pressures.
• Must possess a valid South Carolina driver’s license.

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