Recruiting Coordinator Job at Western Dental & Orthodontics, Orange, CA

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  • Western Dental & Orthodontics
  • Orange, CA

Job Description

Overview

We are looking for a Temporary Recruiting Coordinator to support our Talent Acquisition team. This is a 3–4 month temp position focused on managing the logistics and administrative tasks of the recruitment process. You will serve as a key point of contact between candidates, recruiters, and hiring managers, helping to create a seamless and positive experience for all stakeholders.

Responsibilities

Hiring & Onboarding

  • Hiring candidates in ICIMS, ensuring all offer details and workflows are accuratley entered and completed
  • Placing externs and sending welcome emails
  • Sending externship packets to students
  • Downloading and saving completed externship packets
  • Sending out backgrounds for approval
  • Sending Pre-Adverse letters to candidates when background is denied

Candidate Onboarding Support

  • Sending new hire paperwork (NHP) reminders to candidates and office staff
  • Assisting candidates with onboarding paperwork issues and password resets
  • Resetting login credentials for iCIMS, when necessary
  • Sending emails to HRIS to remove candidates from onboarding when they drop out of the hiring process

Referral Program Management

  • Keeping track of referral submissions
  • Processing referrals: creating Excel reports and sending for payment approval (biweekly on non-payroll weeks)
  • Monthly referral reporting

Reporting

  • Weekly offer report (every Friday)
  • Monthly extern scorecard submission to HRIS
  • Addition and above-pay offer report

Administrative & Team Support

  • Creating flyers for the recruitment team
  • Maintaining the recruiting inbox
  • Supporting Talent Acquisition credit card reconciliation
  • Filling out 1099 new hire forms for incomplete paperwork (when necessary)

Qualifications

  • Excellent organizational and time-management skills

  • Strong interpersonal and communication skills

  • Ability to handle sensitive and confidential information

  • Familiarity with applicant tracking systems

  • Detail-oriented with the ability to multitask in a fast-paced environment

  • Proficiency in Microsoft Office

Preferred Qualifications

  • 1-2 years of experience in a recruiting department or similar role
  • ICIMS experience

Job Tags

Full time, Work at office,

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