Job Description

Overview

We are looking for a Temporary Recruiting Coordinator to support our Talent Acquisition team. This is a 3–4 month temp position focused on managing the logistics and administrative tasks of the recruitment process. You will serve as a key point of contact between candidates, recruiters, and hiring managers, helping to create a seamless and positive experience for all stakeholders.

Responsibilities

Hiring & Onboarding

• Hiring candidates in ICIMS, ensuring all offer details and workflows are accuratley entered and completed
• Placing externs and sending welcome emails
• Sending externship packets to students
• Downloading and saving completed externship packets
• Sending out backgrounds for approval
• Sending Pre-Adverse letters to candidates when background is denied

Candidate Onboarding Support

• Sending new hire paperwork (NHP) reminders to candidates and office staff
• Assisting candidates with onboarding paperwork issues and password resets
• Resetting login credentials for iCIMS, when necessary
• Sending emails to HRIS to remove candidates from onboarding when they drop out of the hiring process

Referral Program Management

• Keeping track of referral submissions
• Processing referrals: creating Excel reports and sending for payment approval (biweekly on non-payroll weeks)
• Monthly referral reporting

Reporting

• Weekly offer report (every Friday)
• Monthly extern scorecard submission to HRIS
• Addition and above-pay offer report

Administrative & Team Support

• Creating flyers for the recruitment team
• Maintaining the recruiting inbox
• Supporting Talent Acquisition credit card reconciliation
• Filling out 1099 new hire forms for incomplete paperwork (when necessary)

Qualifications

• Excellent organizational and time-management skills

• Strong interpersonal and communication skills

• Ability to handle sensitive and confidential information

• Familiarity with applicant tracking systems

• Detail-oriented with the ability to multitask in a fast-paced environment

• Proficiency in Microsoft Office

Preferred Qualifications

• 1-2 years of experience in a recruiting department or similar role
• ICIMS experience

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