ESSENTIAL JOB FUNCTIONS
Maintains document management system for adjudicatory matters before the Board.
Maintains docket of all matters before the Board, creates tickler report for deadlines and maintains OGC Workload Report
Works with General Counsel to assign hearing officers to public proceedings and coordinates scheduling of hearings.
Compiles and distributes materials for monthly Board meetings and assists with coordination of board meetings, including ordering meals.
Prepares and formats memoranda correspondence and other legal documents.
Handles routine administrative requests and matters for OGC, including, but not limited to, filing, typing, scanning, scheduling, screening calls and managing calendars.
Responds to requests from general public and redirects items to appropriate staff members.
Prepares and distributes meeting minutes and votes of Board meeting.
Proofreads documents.
Coordinate with other department administrators to ensure efficient operations
In addition, may perform one or more of the following functions for assigned department:
Drafts and issues subpoenas and tracks response dates.
Schedules appointments and meetings.
Schedules and confirms court reporters and processes invoices for payment
Responsible for document retention of case files on and offsite.
Responsible to maintain website calendar, enter livestream links in the calendar, and to post decision on the website
Schedules staff meetings and Prehearing Conferences
Assists with Board Members with Duty Review
Sets up Board Room for monthly meetings
OTHER DUTIES AND RESPONSIBILITIES
Performs additional duties as assigned.
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
High school diploma.
Minimum five years’ prior legal administrative experience.
Familiarity with case management software.
Familiarity with word processing software.
Data entry skills.
Strong organizational skills.
Ability to maintain highest level of confidentiality.
Ability to prioritize and work well independently.
Attention to detail.
SUPERVISORY RESPONSIBILITY
No supervisory responsibility.
WORKING COND ITIONS/PHYSICAL DEMANDS
At least two days per week in the Boston office.
Occasional lifting up to 25 lbs.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
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