Job Description

• Excels with heavy scheduling 
• Follow-up on Meeting Action Items
• Processing and managing vendor invoices
• Experience in making extensive travel arrangements ( i.e. , both Domestic and International travel; last minute)
• Screening Calls
• Manage and maintain calendars (Admin and Litigation)
• Administrative responsibilities: preparing expense reports, check requests, entering time into Intapp Time as requested, opening and distributing incoming mail, billing, etc.
• Schedule and coordinate complex activities such as meetings, events and seminars.
• Monitor and respond to incoming communications
• Prepare attorneys correspondence, and other legal documents as requested.
• Ability to appropriately draft information on behalf of timekeeper with little or no direction.
• Formatting/revising briefs, pleadings, and other legal documents
• Generating TOC/TOA for briefs. 
• Assisting with manual and electronic court filings
• Serving Discovery documents
• Knowledgeable with all aspects of discovery process, e-discovery, and worked with e-discovery vendor.
• Be familiar with certain Court Procedures, California Rules of Court, Federal Rules of Civil Procedure, etc.
• Experience with trial preparation
• Take initiative (i.e., troubleshooting) in certain instances wherein insufficient and/or lack of instruction are provided 
• Maintain professional interaction with clients 
• Possess excellent written and verbal skills. Update and proof visual presentations.
• Maintain and update filing system for the attorneys. Retrieves information from files when needed.
• Proofread copy for spelling and grammar, making appropriate changes.
• Work well under pressure with intense deadlines,  Have solid organizational and planning skills 
• Interact with others at all levels 
• Problem Analysis and problem-solving skills  Judgment and decision-making ability 
• Maintain high levels of confidentiality
• Team Player 
• Attention to detail and accuracy 
• Communication skills 
• Volunteers to assist others in practice group and office. Works harmoniously in a team environment and fosters team spirit.
• Shares information and expertise readily with staff members at all levels.

• In addition to Labor and Employment/Litigation skills, also has some Executive Assistant skills/capabilities
• Intermediate knowledge of Word, Excel, and PowerPoint.
• Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, Chrome River, etc.).
• Can work independently, prioritizing work and meeting intense deadlines 
• Excellent English verbal and written communication skills
• Actively pursues opportunities for self-development/collaboration
• Understands Firm structure and available resources

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