Job Description

Agency : Department of Revenue  
Closing Date/Time: 12/11/2024  
Salary:   $5,214 - $6,500/mo.; ($62,568 - $78,000/yr.)  
Job Type: Office & Administrative Support
County:    Sangamon  
Number of Vacancies: 1  
Plan/BU: CF-028

**************** A RESUME IS REQUIRED FOR THIS JOB POSTING ****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? The Illinois Department of Revenue is seeking to hire a Legislative Assistant dministrative Assistant I) to serve as administrative support to the Office of Legislative Affairs. Having a high level of discretion will be key for the successful candidate as highly confidential documents and phone calls are filtered through this office. This individual will work closely with the Director of Legislative Affairs to ensure the commitments and responsibilities of the Office are met in a timely manner; therefore, he/she must be resourceful and adaptable. The ideal candidate must additionally possess strong organizational skills and be able to prioritize tasks and responsibilities and to multi-task when demands dictate. It is important that this candidate is dependable and able to work independently. In addition, having excellent written and verbal communication is extremely important as this candidate will have to communicate with upper-level management, the public, the Governor's Office, members of the General Assembly, legislative staff, officials, and other governmental agencies. Don’t let this opportunity pass you by. Apply now before time runs out!

 

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, twelve holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

Essential Functions

• Under direction, fields constituent and taxpayer inquiries directed to the Illinois Department of Revenue (IDOR) Office of Legislative Affairs (OLA).
• Reviews and assists OLA staff with analysis of pending legislation.
• Assists with development of IDOR legislative proposals.
• Serves as administrator of the Legislative Tracking System (LTS).
• Serves as area timekeeper.
• Conducts a variety of secretarial and administrative tasks necessary to the operations of the office.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, -OR- completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of experience accessing and researching taxpayer accounts in GenTax or similar tax processing software.
• One (1) year of experience working with legislative processes.
• Intermediate proficiency with Microsoft Word or similar word processing software.
• Intermediate proficiency with Microsoft Excel or similar spreadsheet software.
• Basic proficiency with Microsoft Access or similar database software.
• Basic proficiency with Adobe Acrobat or similar document manipulating software.
• One (1) year of experience setting up and conducting meetings and sharing information through Microsoft Teams or similar collaborative digital environment.
• One (1) year of experience creating and updating presentations in Microsoft PowerPoint or similar presentation software.

Conditions of Employment

• Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
• Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday; 8:00am - 5:00pm  
Work Location:  101 W Jefferson St, Springfield, Illinois, 62702  
Agency Contact: [email protected]
Job Family:   Office & Administrative Support  

About the Agency

The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.

IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR value diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois. 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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