Job Description

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry-leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling.

• Roblox: How To Train Your Dragon
• Roblox: Wicked RP
• Roblox: Walmart Discovered - 2024 ADDY Winner
• Roblox: Fenty - 2024 Webby winner
• Roblox: Alo Sanctuary
• Roblox: Beetlejuice Escape the Afterlife
• Roblox: Lamborghini Lanzador Lab - 2024 Telly Winner
• Roblox: Elton John’s 'Beyond The Yellow Brick Road'
• Roblox: Olivia Rodrigo 
• Roblox: Fashion Klossette
• Gen AI applet: Coca - Cola Cappy
• And numerous digital fashion releases on UGC Gaming platforms - Sawhorse Productions

We’re seeking a polished, proactive, and resourceful Executive Assistant to support executive leadership at a fast-paced creative studio. This is more than calendar management - this person will proactively handle high-level coordination, critical thinking, and polished execution, while helping drive operational excellence behind the scenes.

This position is on-site at Sawhorse Productions Offices in LA Monday-Friday 9:00 am - 7:00pm (with an hour lunch break)

Requirements

• Executive Support: Manage complex calendars, schedule appointments, prepare briefing notes, and anticipate executive needs.
• Stakeholder Coordination: Be the central liaison, organize internal and external meetings, coordinate cross-department collaboration, and follow up on action items promptly.
• Project Ownership: Own and execute special projects end-to-end, research, planning, vendor coordination, expense tracking, and stakeholder communication.
• Communication Excellence: Draft polished emails, meeting materials, and executive-level communications with impeccable attention to tone and detail.
• Travel & Event Management: Plan and book multi-leg travel itineraries, corporate off-sites, and events - ensuring flawless logistics and execution.
• Systems Management: Optimize processes using Google Workspace, Slack, Airtable, and other internal tools. Create playbooks and run streamlined workflows to boost team efficiency.
• Crisis Management: Stay agile, anticipate issues before they arise, and solve problems proactively under pressure with confidentiality and composure.

Qualifications

A strong candidate for this position should have the following qualities:

• Experience: 2+ years experience in executive support, operations, or similar roles within creative or production environments, demonstrated ability to manage elevation level tasks.
• Proactive Thinker: Comfortable independently taking initiative and anticipating needs two steps ahead.
• Organizational Excellence: Highly detail-oriented; strong ability to manage multiple priorities and shifting timelines.
• Technical Fluency: Expert-level in Google Workspace, Slack, Zoom, calendars, and confidence using Airtable, docs, spreadsheets, and communication platforms.
• Communication Skills: Exceptional verbal and written communications, drafts and materials should feel polished, confident, and ready for executive review.
• Emotional Intelligence: Able to engage professionally with internal teams, external partners, and clients, maintaining a calm, poised, and relationship-driven presence.
• Career Mindset: Eager to learn, grow, and take on more responsibility; very comfortable in a startup-style environment.

Nice To Have's

• Familiarity with Slack integrations, scheduling tools (e.g., Calendly), and workflow systems
• Strong aptitude for low-code tools and process documentation
• Initiative to drive efficiency through system improvements

Benefits

• $80,000 - $90,000, depending on experience
• Medical, Vision, and Dental
• PTO 
• 401(k) 

EEO Statement

Sawhorse Productions is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Sawhorse Productions will provide reasonable accommodations for qualified individuals with disabilities. Sawhorse Productions will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.

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