Job Description

Administrative Specialist II

Posting Number: SP004883P
Division/College: College of Engineering
Department: Electrical & Computer Engineering
Location: Moscow

Posting Context Statement:

The role encompasses various responsibilities to support both academic and administrative functions within the department. This position starts as a level II, but has the opportunity for career progression based on performance and the annual evaluation process

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. 

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars 
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management 
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Bachelor’s Degree in business, finance or a related field
• Experience in providing excellent customer service
• Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
• Interpreting, applying, and explaining complex information such as regulations, policies or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
• Proclivity for identifying and implementing process efficiency improvements
• Ability to work effectively and cooperatively with multiple units and departments
• Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
• Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials

Physical Requirements & Working Conditions:

• None

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.65 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE:

1.0

Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 05/21/2025
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:

Applications received by June 4, 2025 will receive first consideration.

Applicant Resources:
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Job Tags

Hourly pay, Full time, Part time, Visa sponsorship,

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