Job Description

Database (Affinaquest) use :

• Complete prospect coding, tracking of donor activity including visits, phone conversations, and correspondence.

• Update prospect and donor readiness codes, event invitation and participation, communication preferences, topic interests.

• Develop, manipulate, and distribute data reports to identify opportunities and track prospect and donor activity.

Gift Officer Support:

• Assist in scheduling virtual and in-person meetings with prospects and donors.

• Draft donor briefings for meetings, including requesting and integrating updated research.

• Coordinate local, national, and occasional international travel for team. 

• Complete expense reports and ensure that appropriate reimbursements are made.

• Partner with Development Office administrative assistants as needed in a collegial and team-oriented fashion.

Donor Service:

• Assist in the planning and execution of a full range of cultivation, engagement, stewardship, and thank-you communications and events. 

• Provide donors with materials and correspondence as requested, ensuring timeliness and accuracy of response. 

Skills and Abilities:

• Excellent oral and written communication skills.  

• Excellent organizational skills and keen attention to detail.  

• Excellent interpersonal skills, including poise, professionalism, and discretion with confidential information.  Strong computer and office software skills.  Affinity for customer relations management (CRM) databases and data entry. 

• Ability to handle numerous and concurrent tasks with varied and specific deadlines.  

• The ability to collaborate, as well as to work independently and proactively in a fast-paced environment is essential.  

• Ability to work remotely and to support staff who work both on campus and remotely.

Company Description

Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. 

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.

• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving  benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.

• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail. 

• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.

• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees

• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.

• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.

• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.

• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community. 

Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!

Basic Qualifications:

Education Required:

• Bachelor’s degree preferred.  High school diploma required. 

Experience Required:

• Three or more years of progressive administrative experience is preferred. Experience in an educational setting is preferred but not required. Interest in philanthropy a plus. 

About Wellesley College

About Wellesley College Founded on the radical belief that educating women leads to progress for everyone. Wellesley College has long championed intellectual rigor, diverse perspectives, and impactful leadership. For nearly 150 years, Wellesley graduates have been a powerful force for good in the world—pioneering scientists, environmental revolutionaries, U.S. secretaries of state, civil rights activists, investment trailblazers, network news producers, and genre-defying artists. We know from experience that the boldest ideas and the most enduring solutions emerge from a variety of voices, backgrounds, and experiences. Located on a stunning campus just 30 minutes outside of Boston, Wellesley College is one of the most academically challenging institutions of higher education in the country, and widely acknowledged as the top women’s college in the world. The College is dedicated to ensuring every student has the opportunity to thrive, regardless of race, ethnicity, religion, nationality, physical ability, or any other identity. Our student body reflects this commitment, with the Class of 2028 consisting of 18% who are the first in their families to attend a four-year inst ... itution, 55% coming from multilingual homes, and 54% identifying as domestic students of color. Wellesley actively seeks faculty and staff who share our dedication to diversity, equity, and inclusion. As an Affirmative Action/Equal Opportunity Employer, we encourage candidates who resonate with these values to apply. Our vibrant academic community values rigorous inquiry, cross-disciplinary collaboration, and practical application. Wellesley’s acclaimed faculty are at the forefront of their fields and students are consistently challenged to reach their full potential. While we are the ones who so often become the “firsts”—but we are even prouder of the “nexts” our community makes way for. Wellesley College provides a robust array of benefits and resources for employees, including comprehensive health plans, wellness programs, continuing education, and competitive retirement plans. To learn more about the benefits of joining Wellesley, please visit wellesley.edu/hr/benefits.

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